Fox Meadow

Welcome To The Fox Meadow I HOA

The Fox Meadow I HOA is a not-for-profit corporation whose members are the 23 individual property owners. The purpose of this handbook is to provide information about how the Association is governed, managed and operated. Each homeowner should become thoroughly familiar with this handbook as it contains an overview of the existing rules established as restrictive covenants for property owners at Fox Meadow and are not limited to the information contained herein and the By-Laws.

Adherence to the policies in this handbook combined with a spirit of consideration and a willingness to work together will insure the kind of community in which all residents will want to live.

PART ONE: How we are governed

Section 1:Fox Meadow Condominium Board of Directors

The Board of Directors is a group of homeowners who were elected by majority vote of the Fox Meadow I HOA to oversee, manage, enforce, maintain, operate, care for and administer the business of this association with integrity and sound judgement for the benefit of all. The Board of Directors are resident and non-resident volunteers. They receive no compensation for their time. They serve to make Fox Meadow I HOA a better place to live.

The Board of Directors meets quarterly or on an as needed basis. Board meetings are generally held at select locations in the community.

The annual meeting for all homeowners is held at a time to be announced during the year. The purpose of the annual meeting is to review the annual budget, elect Board members, and consider any issues pertinent to the Association.

PART TWO: How are we managed

Section 6: The Management Company

SPI Property Management, LLC is  the management company for Fox Meadow I

 Duties include the following.

  • Monitoring budgets during the year, and assisting in the preparation of the annual budget
  • Collecting Condominium Association dues and assessments.
  • Paying bills associated with the HOA with Board approval.
  • Obtaining bids on ground maintenance, building maintenance and building repair.
  • Supervising ground maintenance, building maintenance and building repair.
  • Reporting income and expense to the Board of Directors
  • Enforcing Bylaws, Rules & Regulations (in coordination with the Association and with counsel when required).
  • Coordinating with insurance agents, lawyers, CPAs, building inspectors, the fire department, etc. as required for claims, audits, review, inspections, etc.
  • Meeting with the Board as needed and with the entire association of Condominium Owners annually.
  • Maintaining all files and records as required by the Bylaws of Fox Meadow I HOA and all local, state and federal requirements.
  • Communicating with the Board of Directors as required for day-to –day operations, Rules & Regulations changes, work to be done, etc.

Please direct questions relating to the daily operations of the Association to the Management Company:

SPI Property Management, LLC

2400 Crownpoint Executive Dr, Ste 300

Charlotte, 28227

704-844-0244

Section 7: Monthly Dues

Each homeowner is assessed monthly for the operation of the condominiums. The dues are due and payable on the first of each month. A check made out to Fox Meadow I HOA should be mailed to:

Fox Meadow I HOA
C/O SPI Property Management, LLC
PO Box 3150
Matthews, NC 28106

Please be sure to include your property address with each check so the management company can accurately credit each payment.

Section 8: Delinquent Payment

A late fee of $20.00 is assessed on any overdue amount not paid by the 20th of each month. This late fee will continue to be assessed until all overdue amounts are paid. The Board of Directors will take steps to file a lien against any unit that is more than two months overdue on any assessment. Attorney’s fees will be added as part of the lien. Any unit that remains in delinquent status is subject to foreclosure.

Section 9: Financial Statements

Monthly financial statements are reviewed at the Board of Directors’ meetings. These statements are also available to homeowners upon request from the management Company. Year-end financial statements are available at the Annual Homeowners Meeting or by request from the management Company.

Homeowners are required to inform the management company of the pending sale of the unit prior to the closing date to ensure that all debts owed are paid.

Section 10: Fire & Casualty, and General Liability Insurance

Condominium:  The Fox Meadow I Homeowners Association maintains a fire and casualty insurance policy to cover building and common areas as well as commercial general liability and a Director’s and officers coverage supplement

 

Policy:                 Traveler’s Insurance Company

Agent:                  Swimmer’s Insurance Agency, Inc.

PO Box 220486

Charlotte, NC 28222

Phone:                 (704) 333-6694

Claims:                  In case of an incident, please notify the Management Company.

 

Personal Insurance: Each resident is responsible for obtaining a Homeowners Policy (known as an “HO6” policy) for their personal liability, furnishings and other personal property. Personal property, fixtures and furnishings are not covered under the Association policy.

For any questions concerning coverage, contact either the agent.

Section 11: Maintenance Performed by the Association

General maintenance and repair work is handled on an as needed basis subject to the availability of funds under the direction of the Board of Directors.

If you know of repair work that must be done on the condominium property, please contact the Management Company at 704-844-0244. Priorities for repair jobs are established by the Board of Directors with the assistance of the management company.

The Agents of the Board of Directors or the Management Agent, and any contractor or workman authorized by the Board of Directors or Managing Agent, may enter any unit at any reasonable hour of the day for the purpose of (a) inspecting such unit for any health, maintenance or safety problem or the presence of any vermin, insects or other pests and (b) taking such measures as may be necessary to correct any problems, including the extermination of any vermin, insects or other pests.

General maintenance and repair work is handled on an as needed basis subject to the availability of funds under the direction of the Board of Directors.

If you know of repair work that must be done on the condominium property, please contact the Management Company at 704-844-0244. Priorities for repair jobs are established by the Board of Directors with the assistance of the management company.

The Agents of the Board of Directors or the Management Agent, and any contractor or workman authorized by the Board of Directors or Managing Agent, may enter any unit at any reasonable hour of the day for the purpose of (a) inspecting such unit for any health, maintenance or safety problem or the presence of any vermin, insects or other pests and (b) taking such measures as may be necessary to correct any problems, including the extermination of any vermin, insects or other pests.

Section 12a: Maintenance Responsibilities of the Association

  1. Infrastructure and common area maintenance also includes Insurance. The Association will obtain and maintain insurance coverage for the replacement of the building structure and the common areas. Insurance coverage on internal contents, unit upgrades and any personal property is the responsibility of the Unit Owner.
  2. Water and sewer lines external to the unit.
  3. Community streets, curbs and public walkways.
  4. Street lighting.
  5. All turf areas, trees and landscaping in common areas. (Accept approved garden plans)
  6. External Building Maintenance which includes: wood and vinyl siding repairs as needed; Roof repairs as required including flashing; chimney, chimney, chimney chase and outside vents; Rain gutter and downspout repairs or replacements.

Section 12b: Maintenance Responsibilities of the Unit Owner (Interior but not limited to 🙂

  1. Plumbing pipes and fixtures located within the unit’s boundaries.
  2. Electrical circuits, panels, wiring and fixtures located within the unit’s boundaries.
  3. Heating and conditioning systems.
  4. Exhaust and ventilation systems.
  5. Television, radio or cable service connection (must submit ARC for prior approval)
  6. Vermin and pest control including wasps, ants, spiders, roaches, mice, and other insects.
  7. All painting within the unit.
  8. Cost to relocate or repair fire/smoke alarms or detectors
  9. Certain exterior maintenance including
  10. Outside entry doors including glass, frames and weather seals.
  11. Outside windows including glass, sash, frames and weather seals.
  12. Keeping the area surrounding the unit free from trash, paper and other debris, including water hoses, mops and brooms, etc.
  13. Insurance on unit upgrades and personal property.
  14. Payment of real estate taxes assessed on the unit.
  15. Maintain floor coverings on all floors within the unit.
  16. Placing and maintaining a copy of the Rules and Regulations inside the unit.

Section 12b: Maintenance Responsibilities of the Unit Owner (Interior but not limited to 🙂

  1. Plumbing pipes and fixtures located within the unit’s boundaries.
  2. Electrical circuits, panels, wiring and fixtures located within the unit’s boundaries.
  3. Heating and conditioning systems.
  4. Exhaust and ventilation systems.
  5. Television, radio or cable service connection (must submit ARC for prior approval)
  6. Vermin and pest control including wasps, ants, spiders, roaches, mice, and other insects.
  7. All painting within the unit.
  8. Cost to relocate or repair fire/smoke alarms or detectors
  9. Certain exterior maintenance including
  10. Outside entry doors including glass, frames and weather seals.
  11. Outside windows including glass, sash, frames and weather seals.
  12. Keeping the area surrounding the unit free from trash, paper and other debris, including water hoses, mops and brooms, etc.
  13. Insurance on unit upgrades and personal property.
  14. Payment of real estate taxes assessed on the unit.
  15. Maintain floor coverings on all floors within the unit.
  16. Placing and maintaining a copy of the Rules and Regulations inside the unit.

PART THREE:      How we live in the community

Because condominium living may be a new experience for many residents, this set of Rules and Regulations has been adopted as a guideline to enhance the enjoyment of the condominium way of life for owners, their families, guests, and tenants.

Guests should be made aware of any applicable rules and regulations. Owners will be responsible for compliance with these rules by their guests or tenants.

The facilities of the condominiums are for the exclusive use of the Fox Meadow  Homeowners Association members. Lessees, resident house guests or visitors accompanied by an Association member. No guest or relative of any member or lessee other than a guest or relative actually in residence shall be permitted to use any of the common areas unless accompanied by a resident.

These Rules and Regulations will be reviewed as required by the Board of Directors, and appropriate amendments will be made. If you have any questions or suggestions, please refer them to the Board of Directors. Homeowners will be notified of infractions against the Rules and Regulations by a violation notice/ or letter. If the situation is not corrected, fines will be assessed.

Section 13: Architectural Policies

  1. All changes to the exterior of the unit (including satellite installation and unit gardens)
  2. Require an ARC approval. (Use ARC form on p.32)

  3. Work may not begin until the Unit Owner receives approval in writing.
  4. All projects must be completed within 30 days of beginning work.
  5. The Committee will not approve and specifically prohibits the following:
    • Window treatments as follows: Aluminum foil window covers; solid black window coverings; bed sheets, towels or newspapers.
    • Window treatments such as blinds, draperies, shades, plantation shutters and stained glass in any color other than a neutral or white.
    • Window air conditioning units or fans
    • Flagpoles located anywhere on the common elements. However, one (1) flag up to 4’x6” may be attached to a flagpole mounted on the unit. The flagpole may not exceed 4” in diameter and 60” in length. Only official flags of countries, states or universities and seasonal decorative flags may be displayed.
    • Flags which display trademarks or advertising, and battle flags and similar flags when, in the Board’s judgement, are intended to, tender to incite, antagonize, or make political statement (other than a statement of citizenship or country of origin of the resident of the dwelling) shall not be permitted. Flags shall be maintained in good condition and shall not be displayed if mildewed, tattered, or faded beyond recognition.
    • Cutting of any trees or shrubs (unless approved by the Board of Directors)